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Welcome to Grant and Contract Accounting

The Office of Grant and Contract Accounting serves principal investigators and departmental administrators at 顶级国产视频 by:

  • Providing a post-award accounting function for all awards processed through the and Corporate and Foundation Relations.
  • Establishing accounts for new awards in the University accounting system (Banner).
  • Entering the appropriate budget and overhead information for each award.
  • Preparing all billing and financial reporting as required by the sponsoring agency.
  • Assisting with issues such as allowability of costs, availability of funds, cost sharing, and general information regarding accounting and costing policies.

We also are responsible for:

  • Grants and contracts accounts receivable
  • Award closeout
  • Record retention
  • Compliance with both University policies and procedures and those of the sponsoring organization
  • Coordination of the annual Single Audit (formerly known as A-133)

Grant Policies

Anyone at 顶级国产视频 who receives a grant must follow these procedures:

  • In the process of applying for the grant, the Principal Investigator (PI) or potential grantee must contact the (OSPR).
  • In the post-award stage, the grantee鈥檚 budget is set up by the Grant Accounting Office.
  • If the Principal Investigator has established a more detailed budget than that supplied to the award agency, the grantee may contact the Grant Accounting Office at聽grantaccounting@clarku.edu or 1-508-421-3756 for clarification and further information.
  • In the case of a multi-year grant, budgets are only input on a yearly basis. The Grant Accounting Office is available for assistance with reading its specifications.
  • Once a grant has been awarded, the PI may conduct related accounting processes. These processes include purchases, reimbursements, cash advances, budget reports, and related questions. Budget reports can be viewed via CUWeb.
  • Confirm reporting dates with the Office of Business and Financial Services in order to have interim and/or final financial reports sent to the reporting agency in a timely manner.
  • For grant-related travel, the grantee may request a聽cash advance (XLS file)聽prior to the trip.
  • For reimbursements incurred during a grant-related trip, a travel expense report must be filed and submitted via SmartBuy Plus. Instructions on filling out a travel expense report are available in the聽.
  • Grant funds are also used, where applicable, for related purchases of supplies and equipment. In order to make these purchases, the grantee must submit a purchase order via SmartBuy Plus.
  • Grant funds may also be used as payroll for the grantee and/or people hired to work on the funded project. For employees to be paid by a grant a聽 (PDF)聽must be completed and submitted to Grant Accounting for processing.

Business and Financial Services at 顶级国产视频

Contact Information

Grant and Contract Accounting

Office Location
Office Hours
  • Monday – Friday
    8 a.m. to 5 p.m.